The Programme Management Office is the information hub for projects and programmes within the portfolio and involves tracking/reporting, assurance/quality control, information management, financial tracking, risk/issue tracking, change control, support and knowledge management/learning from experience.

Description

Portfolio Management

• Facilitate and execute the portfolio management process (assess and score requests for projects, manage approval process)
• Capture demand in a structured way (Demand process)
• Keep an up-to-date repository of projects underway and requests pending review.
• Implementing scoring and prioritization models to help assess which requests should be approved.
• Managing a resource capacity plan or resource forecast to allocate shared resources to projects.
• Prepare documentation to be presented to CAPEX committee

Set/apply standards for how projects are run . Process, Tools and Methodologies development

• Define and maintain a project management methodology, processes and standards
• Define and implement governance standards across the portfolio
• Actively research, adopt and promote best practice project management techniques
• Set project documentation standards and ensure that projects create and maintain comprehensive and quality project documentation
• Define and take responsibility on the standard PMO subprocesses. Train other PMOs on these processes
• Define and take responsibility on the standard Enterprise Risk Management methodology and apply it to Programmes and Projects as required
• Develop standard templates to be used by the broad PMO and PM organisation

Source of training, guidance and advice for project managers and PMOs

• Act as a source of guidance and advice for project managers and PMOs
• Train project team members on project management tools, practices and processes

Liaise with other functions

• Engage with IT leadership and other functions as required
• Coach and guide projects team members in working together for successful projects
• Liaise with other fiunctios stakeholders as required per projects

Gathering of project data and production of information for management review. Reporting

• Monitor and report against ongoing key projects in the organisation for management review and in case escalations are needed
• Measure projects performance using appropriate systems, tools and techniques
• Use appropriate verification techniques to monitor changes in project scope, schedule and costs
• Actively monitor key projects RAIID, escalating as per defined processes
• Ensure every project delivers the expected Value

Project Documentation and Archiving

• Ensure completed projects are closed down, with all project artefacts and lessons learned archived. Share lessons learned with relevant projects
• Gather programme level Lessons Learned and post them to an easy to use repository;
• Develop Playbooks for new activities to protect Company KnowHow

Quality Assurance

• Carry out assurance review processes
• Ensure that any new products or services delivered by the project are fit for purpose and are capable of delivering the benefits required by the organisation board.
• Ensure project management standards are followed

Financial tracking

• Aggregate Projects costs and benefits
• Facilitate timely calculation of Accruals, Forecast and report on Deviations
• Gather, review and edit project submissions for budget cycles

Job Offer

A competitive salary package together with the opportunity to be a part of a highly growing and dynamic team!